GDPR-Compliant Privacy Policy Guide for EU Websites
GDPR requires transparency, lawful basis selection, user rights facilitation, and appropriate international transfer safeguards. This guide gives a concise drafting sequence.
1. Required Sections
- Controller identity & contact
- Data categories collected
- Purposes + lawful bases mapping
- Retention periods
- Recipients / subprocessors
- International transfers & safeguards
- User rights & exercise instructions
- Cookies & consent mechanism
- Security measures (high level)
2. Lawful Basis Mapping Example
| Data Category | Purpose | Legal Basis |
|---|---|---|
| Account Email | Login & notifications | Contract performance |
| Usage Analytics | Improve features | Legitimate interests |
| Marketing Preferences | Send updates | Consent |
3. Rights Table
| Right | What It Means |
|---|---|
| Access | Request a copy of personal data. |
| Rectification | Correct inaccurate data. |
| Erasure | Request deletion (subject to legal obligations). |
| Portability | Receive data in machine-readable format. |
| Restriction | Limit processing under certain conditions. |
| Objection | Object to processing based on legitimate interests. |
| Withdraw Consent | Stop marketing / optional tracking. |
4. International Transfers
If exporting data outside the EEA/UK ensure Standard Contractual Clauses (SCCs) or other appropriate safeguards—state hosting region and list principal vendors.
5. Cookie Consent
Present a granular banner for analytics/marketing categories; store a consent record with timestamp & preference hash.
6. FAQ
Is an EU Representative required?
If no EU establishment but systematically target EU users—yes. Include contact details.
Do I need a DPO?
Only for large scale sensitive data or systematic monitoring; most small SaaS do not.
Generate GDPR Policies Automatically
AIDocs selects lawful bases based on your feature inputs & builds a rights request form.
Create GDPR Policy →